{"id":5034,"date":"2024-08-21T11:24:46","date_gmt":"2024-08-21T09:24:46","guid":{"rendered":"https:\/\/www.talkyoo.net\/checklist-for-an-event-conference-how-to-make-a-great-conference-call-a-success\/"},"modified":"2024-08-21T11:24:48","modified_gmt":"2024-08-21T09:24:48","slug":"checklist-for-an-event-conference-how-to-make-a-great-conference-call-a-success","status":"publish","type":"post","link":"https:\/\/www.talkyoo.net\/en\/checklist-for-an-event-conference-how-to-make-a-great-conference-call-a-success\/","title":{"rendered":"Checklist for an event conference: How to make a great conference call a success!"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-eventkonferenz-oder-telefonkonferenz\">Event conference or conference call?<\/h2>\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-image\"><figure class=\"alignleft size-large\"><img decoding=\"async\" width=\"600\" height=\"400\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/product-school-ITF7fD0TSCY-unsplash.jpg\" alt=\"Event conference: On site or on the phone?&#10;Good preparation pays off! \" class=\"wp-image-4694\" srcset=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/product-school-ITF7fD0TSCY-unsplash.jpg 600w, https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/product-school-ITF7fD0TSCY-unsplash-480x320.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 600px, 100vw\" \/><figcaption>Event conference: On site or on the phone?\nGood preparation pays off! <span class=\"has-inline-color has-cyan-bluish-gray-color\">Photo: <a href=\"https:\/\/unsplash.com\/@productschool?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText\">Product<\/a><\/span><a href=\"https:\/\/unsplash.com\/@productschool?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText\">School<\/a> <\/figcaption><\/figure><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p>An event conference differs from a <a href=\"https:\/\/www.talkyoo.net\/\">telephone conference<\/a> in that it has a larger number of participants.<\/p>\n\n\n\n<p>For large conference calls, it is essential that only a few participants can be heard at the same time.\nThis is because every caller occasionally causes background noise: rustling paper, typing on the keyboard, breathing, clearing the throat or interested children in the home office.   <\/p>\n<\/div>\n<\/div>\n\n<p>This is not very annoying with 8 participants.\nHowever, if you are expecting 100 or 500 participants in your conference call, the background noise will add up.\nConcentrated work is then hardly possible.    <\/p>\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\" id=\"h-so-gelingt-eine-eventkonferenz\">How to make an event conference a success!<\/h2>\n\n<div class=\"schema-how-to wp-block-yoast-how-to-block\"><p class=\"schema-how-to-total-time\"><span class=\"schema-how-to-duration-time-text\">Time required: <\/span>25 minutes.  <\/p><p class=\"schema-how-to-description\">How do I organize an event conference?<\/p> <ul class=\"schema-how-to-steps\"><li class=\"schema-how-to-step\" id=\"how-to-step-1615217115539\"><strong class=\"schema-how-to-step-name\">Use additional dial-in numbers.<\/strong> <p class=\"schema-how-to-step-text\"><br>With talkyoo you have a personal dial-in number.\nOnly you and your subscribers use this number.\nThis is already a great advantage for the availability of the number.\nFor large conferences, you should also provide participants with alternative dial-in numbers.\nThis allows you to avoid local congestion or overloading of the telephone network.    <br><br>It&#8217;s easy: use our <a href=\"https:\/\/www.talkyoo.net\/de\/telefonkonferenz-teilnehmer-einladen\/\">template for conference call invitations. <\/a>\nThis allows you to provide your participants with your alternative dial-in numbers. <br><br>You can obtain further dial-in numbers from us on request at <a href=\"mailto:support@talkyoo.net\">support@talkyoo.net<\/a>.<br>How everyone gets in!<br><br><img decoding=\"async\" alt=\"Reliable accessibility thanks to additional dial-in numbers\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/zusaetzliche-Rufnummern.jpg\" style=\"width: 600px;\"><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1615217231358\"><strong class=\"schema-how-to-step-name\">Create a schedule.<\/strong> <p class=\"schema-how-to-step-text\"><br>Well prepared is half done.\nIf you clarify before the conference who is to be heard in the conference, you can create a calm and controlled backdrop for the event conference.   <br><br>Create a schedule.\nFor a schedule, the event conference is divided into phases.\nThe following is noted for each phase: The topic, the expected duration and who is to be heard in this phase.  <br><br>This allows you to check who is on during the conference.<br><img decoding=\"async\" alt=\"Schedule of an event conference\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/Ablaufplan-einer-Eventkonferenz.jpg\" style=\"width: 300px;\"><br><span class=\"has-inline-color has-cyan-bluish-gray-color\"><sup>Photo by <a href=\"https:\/\/unsplash.com\/@kellysikkema?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText\">Kelly Sikkema<\/a><\/sup><\/span><br><br><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1615217822178\"><strong class=\"schema-how-to-step-name\">Activate moderator PIN and speaker PIN<\/strong> <p class=\"schema-how-to-step-text\"><br>Before you start, activate the <a href=\"https:\/\/www.talkyoo.net\/en\/conference_call_manual\/\">moderator PIN<\/a>.\nThe participants will then not be able to talk until the moderator enters the conference room. <br><br>Also activate the <a href=\"https:\/\/www.talkyoo.net\/en\/conference_call_manual\/\">speaker PIN<\/a> and inform the speakers of the speaker PIN.  <br><br><img decoding=\"async\" alt=\"Start event conferences in peace with moderator PIN\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/Eventkonferenz-mit-moderator-PIN.jpg\" style=\"width: 600px;\"><br><br><br><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1615218317436\"><strong class=\"schema-how-to-step-name\">Start the conference in lecture hall mode<\/strong> <p class=\"schema-how-to-step-text\"><br>When the conference starts, dial in and enter the room number and moderator PIN.\nThen press the hash key [#].\nThen select the listening mode with [1]  <br><br>This has the advantage that no sound is played when someone enters the room.  <br><br>Another advantage is that only participants who have entered the moderator PIN or speaker PIN can be heard.<br><img decoding=\"async\" alt=\"Listening mode\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/Eventkonferenz-im-Zuhoermodus.jpg\" style=\"width: 300px;\"><br><span class=\"has-inline-color has-cyan-bluish-gray-color\"><sup>Photo by <a href=\"https:\/\/unsplash.com\/@mikael_k?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText\">M<\/a>.<a href=\"https:\/\/unsplash.com\/@mikael_k?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText\"> Kristenson<\/a><\/sup> <\/span><br><br><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1615217265066\"><strong class=\"schema-how-to-step-name\">Find out which telephone number the speakers are calling from.<\/strong> <p class=\"schema-how-to-step-text\"><br>Consult with the speakers.\nMake a note of the telephone number from which the speakers will be calling.\nParticipation from a landline provides better quality.  <br><br>It is also useful to know another number so that you can contact the speakers during the conference in an emergency.<br><br><img decoding=\"async\" alt=\"Telephone numbers-of-speakers\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/Telefonnummern-der-Sprecher.jpg\" style=\"width: 300px;\"><br><sup>Photo by <a href=\"https:\/\/unsplash.com\/@candidbcolette?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText\">B. Colette<\/a><\/sup><br><br><br><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1615217299265\"><strong class=\"schema-how-to-step-name\">Activate the complete statistics.<\/strong> <p class=\"schema-how-to-step-text\"><br>To make it easier to distinguish between speakers and participants in the web control, activate the display of <a href=\"https:\/\/www.talkyoo.net\/de\/ausfuehrliche-statistiken-aktivieren-ungekuerzte-rufnummern-sehen\/\">unabridged phone numbers<\/a>.<br><br><br><img decoding=\"async\" alt=\"If \"Detailed statistics\" is activated, the complete phone numbers of the conference participants are displayed.\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2020\/04\/telefonkonferenz-ausf%C3%BChrliche-statistiken-in-raumbox-aktivieren-e1615280917558.jpg\" style=\"width: 600px;\"><br><br><br><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1615217411239\"><strong class=\"schema-how-to-step-name\">Do a rehearsal with the speaker.<\/strong> <p class=\"schema-how-to-step-text\"><br>A test run is very helpful for larger conferences.\nYou can provide help with dialing in and using the PINs at your leisure if necessary.\nYou also have the opportunity to test the quality of the connection.  <br><br>You can also point out any background noise.\nThese have become more varied since working from home.\nIn addition to the loose contact in the headset and communicative colleagues in the background, <a href=\"https:\/\/www.faz.net\/aktuell\/karriere-hochschule\/nine-to-five\/telefonkonferenzen-und-hintergrundgrundgeraeusche-16739281.html\" target=\"_blank\" rel=\"noreferrer noopener\">hungry pets <\/a>or the washing machine can occasionally be heard in the conference call.  <br><br>All of this can be organized up to the event conference.<br><img decoding=\"async\" alt=\"A test run is helpful for large conferences.\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/Bei-groesseren-Konferenzen-ist-ein-Testlauf-sehr-hilfreich.jpg\" style=\"width: 300px;\"><br><span class=\"has-inline-color has-cyan-bluish-gray-color\"><sup>Photo by <a href=\"https:\/\/unsplash.com\/@dtravisphd?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText\">D. Travis<\/a> <\/sup><\/span><br><br><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1615218336418\"><strong class=\"schema-how-to-step-name\">Use the <a href=\"https:\/\/www.talkyoo.net\/en\/conference_call_webcontrol\/\">web control<\/a>!<\/strong> <p class=\"schema-how-to-step-text\"><br>You can see all callers in the web control.\nMake individual callers audible and mute them again. <a href=\"https:\/\/www.talkyoo.net\/en\/conference_call_webcontrol\/\">All web control functions can be found here<\/a>.\nIt is important that the web control is only opened once.  <br><br><img decoding=\"async\" alt=\"Control your event conference with the web control\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/Eventkonferenz-Websteuerung-800.png\" style=\"width: px;\"><br><br><br><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1615217732507\"><strong class=\"schema-how-to-step-name\">Enter <a href=\"https:\/\/www.talkyoo.net\/de\/websteuerung-der-telefonkonferenz-wird-persoenlich\/\">names in the web control<\/a>.<\/strong> <p class=\"schema-how-to-step-text\"><br>Use the sample to <a href=\"https:\/\/www.talkyoo.net\/de\/websteuerung-der-telefonkonferenz-wird-persoenlich\/\">enter<\/a> the <a href=\"https:\/\/www.talkyoo.net\/de\/websteuerung-der-telefonkonferenz-wird-persoenlich\/\">names of the speakers<\/a> in the web control. <br>You will recognize them more quickly.<br><br><img decoding=\"async\" alt=\"Controlling the conference call in the browser. Names are displayed instead of phone numbers.\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2020\/05\/5-websteuerung-telefonkonferenz-mit-namen-e1615278222795.png\" style=\"width: 600px;\"><br><br><br><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1615218380998\"><strong class=\"schema-how-to-step-name\">Use the <a href=\"https:\/\/www.talkyoo.net\/en\/conference_call_webcontrol\/\">hand signals<\/a> of the silent participants<\/strong> <p class=\"schema-how-to-step-text\"><br>Silent participants can give you hand signals.\nThe participants select [*] and [4].   <br>You can see these signs in the web control.<br><br>Make your event conference interactive.\nLet the participants vote on a question.\nGive them enough time to find the buttons.  <br><br>In the web control, we count up the hand signals for you.\nBefore the next question or <a href=\"https:\/\/de.wiktionary.org\/wiki\/Gegenprobe\" target=\"_blank\" rel=\"noreferrer noopener\">cross-check<\/a>, click on &#8220;All hand signals off&#8221;. <br><br><img decoding=\"async\" alt=\"In the event conference, participants can give hand signals even if they cannot be heard.\" src=\"https:\/\/www.talkyoo.net\/wp-content\/uploads\/2021\/03\/Eventkonferenz-websteuerung-handzeichen-geben.de_.png\" style=\"width: 600px;\"><br><br><br><\/p> <\/li><\/ul><\/div>\n\n<p class=\"yoast-reading-time__wrapper\"><span class=\"yoast-reading-time__icon\"><\/span><span class=\"yoast-reading-time__reading-time\">6<\/span><span class=\"yoast-reading-time__time-unit\"> minutes<\/span><\/p>\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\" id=\"h-fragen-zu-eventkonferenzen\">Questions about event conferences  <\/h2>\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1615286115739\"><strong class=\"schema-faq-question\">How many participants can take part in an event conference?<\/strong> <p class=\"schema-faq-answer\"><br>With talkyoo you can hold conferences with <a href=\"https:\/\/www.talkyoo.net\/en\/2400-channels-are-available-for-your-conference-calls-on-talkyoo\/\" target=\"_blank\" rel=\"noreferrer noopener\">1200 participants <\/a>.<\/p> <\/div> <\/div>\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\" id=\"h-kunden-die-gro-e-konferenzen-f-hren-lesen-auch\">Customers who hold large conferences also read  <\/h2>\n\n<ul class=\"wp-block-yoast-seo-related-links\"><li><a href=\"https:\/\/www.talkyoo.net\/de\/telefonkonferenz-einrichten-haeufige-fragen\/telefonkonferenz-losungen-fur-technische-problemen-fragen-und-antworten\/\"><a href=\"https:\/\/www.talkyoo.net\/de\/telefonkonferenz-einrichten-haeufige-fragen\/telefonkonferenz-losungen-fur-technische-problemen-fragen-und-antworten\/\">Conference call solutions for technical problems: Questions and answers<\/a><\/a><\/li><li><a href=\"https:\/\/www.talkyoo.net\/de\/ein-klick-volle-kontrolle-ohne-anmeldung-zur-websteuerung\/\"><g id=\"gid_0\">One click, full control!<\/g> <\/a><\/li><li><a href=\"https:\/\/www.talkyoo.net\/en\/conference_call_webcontrol\/\">Control your conference with the Web Control<\/a><\/li><li><a href=\"https:\/\/www.talkyoo.net\/de\/telefonkonferenz-einrichten-haeufige-fragen\/\"><a href=\"https:\/\/www.talkyoo.net\/de\/telefonkonferenz-einrichten-haeufige-fragen\/\">Set up a conference call: Frequently asked questions and answers<\/a><\/a><\/li><li><a href=\"https:\/\/www.talkyoo.net\/de\/ausfuehrliche-statistiken-aktivieren-ungekuerzte-rufnummern-sehen\/\"><a href=\"https:\/\/www.talkyoo.net\/de\/ausfuehrliche-statistiken-aktivieren-ungekuerzte-rufnummern-sehen\/\">Activate detailed statistics &#8211; see unabridged phone numbers<\/a><\/a><\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Event conference or conference call? Event conference: On site or on the phone? Good preparation pays off! Photo: ProductSchool An event conference differs from a telephone conference in that it has a larger number of participants. For large conference calls, it is essential that only a few participants can be heard at the same time. [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":4742,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[8],"tags":[],"class_list":["post-5034","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/posts\/5034","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/comments?post=5034"}],"version-history":[{"count":1,"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/posts\/5034\/revisions"}],"predecessor-version":[{"id":5035,"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/posts\/5034\/revisions\/5035"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/media\/4742"}],"wp:attachment":[{"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/media?parent=5034"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/categories?post=5034"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.talkyoo.net\/en\/wp-json\/wp\/v2\/tags?post=5034"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}